SPDMS

Engineering documentation

The functionalities of this module integrate three portals, Administration, Projects and Stakeholders:

Administration portal

e.g. https://laempresa.com/spdms/admin
  • Global taxonomy management: companies, addresses, specialties, projects, etc.
  • Project template configuration: project classes, document classes, coding formats, document libraries, etc.
  • Project creation and administration: to make available new project sites with taxonomy governance and previous templates.

Portal for each project

e.g. https://laempresa.com/spdms/P1001
  • Home page
  • General project settings
    - Title and logo, look and feel, menu style, parameters, etc.
    - User groups, site permissions, enabled users
    - Project taxonomy (report, manage, export/import)
    - Document classes and statuses
    - Role-based companies, referrals, notification rules, visibility views
    - Document lists, alert reporting
    - Project planning milestones
  • Administration
    - Add/modify document libraries
    - Classes enabled by library type
    - Approvers
    - Export/Import document master
    - Own and third party remittances
    - Export/import planning and progress
  • Preparation/Revision
    - Upload files to documents
    - My review requests
    - My review tasks
  • Stakeholders (customers, suppliers and business partners)
    - My library
    - Consult companies
  • Reports
    - My Documents / My Document Collections
    - Browse documents
    - Consult documents
    - File by document
    - Documents flat report / My reports
    - Generated reports
    - Request list of documents
    - Documents pending approval
    - Planned issuances
    - Pending issuance
    - Remittance inquiry
    - Remittance file
    - Pending return
    - Audit of workflows, access reports, etc.
  • Other options
    Supply management (request for quotation, invited suppliers)

Customer Portal

e.g. https://laempresa.com/spdms/cliente
  • Site configuration
  • General exchange information library
  • Link to customer projects with appearance customization

Automated processes

  • Along with the system, several automated processes are implemented for its operation, such as the project generation process and others required.

The system allows

Access for own users

Customer access

Access for suppliers

Delivered at the end of implementation

Sharepoint site working with the configuration according to the definitions made by the client.

Automatic execution processes running.

Active Directory (AD) integration.

Technical documentation on system installation.

Functional documentation of the system.

Training to the defined key user.

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